You’ve made it through the semester. Your assignments are done, your projects are finalized, and you’re proud of the work you’ve done. YAY! But wait, before you log off, archive your work. This is a great way to maintain your portfolio and keep your work organized for future use.
Follow along for best practices to archive your semester’s work.
Start by creating a folder for your work from this semester
This will be the home for your semester portfolio. Once you have the main folder, you can create other specific folders for each class/group of work you’d like to categorize. Label the folder with the semester and year: SP21 = Spring, 2021
2. Create class folders
Next, create a folder for each class you took this semester that you want to be archived. Designate each folder with a different color. Use the same steps as above to create a new folder. Once the folder is created, left-click it and selected a color for the folder. Place all class folders in the semester folder.
3. Create “info” sheets
Once you have a folder for each class, make a document for each folder that says what is in the folder. You can follow the format below or create your own.
Name
Class Title
Semester, Year
Assignment
Date
Short Description (length, what it’s about, category)
Personal Column Final
05/01/21
750 words, LGBTQ voting, op-ed
4. Collect your materials and rename them
Export and download your work, one class at a time, onto your computer (PDF, JPEG, MP3 file, etc). Rename the files. I like to follow this layout for file names: LAST NAME_FIRST INITIAL_assignment name, ex: SHERBURNE_L_personal column final
5. Make it your own
While this tutorial specifically outlines semester portfolio organization, you can also use these steps to organize your work for jobs and research. Simply swap out class names for “Job Application Materials” or “Thesis Research” and create the inner folders according to how you want your work organized
Job Application Folder Ideas
Cover letters
Resumes
Cover Letters
Research Folder Ideas
Lab Data
Report Outlines
Source Lists
Argument Drafts
6. Upload to a flash drive, iCloud or Google Drive
You’ve done all the work to create your portfolio, now you want to make sure it stays safe. Exporting your portfolio to a flash drive, or uploading it to iCloud or Google Drive are easy ways to keep digital archives of your newly organized work.
Follow these simple steps to screen record on your MacBook.
Press and hold down the Shift, Command, and 5 buttons at the same time
2. The screen recording bar will pop up on the bottom of your screen with 5 options to choose from (left to right)
Capture entire screen
Capture selected window
Capture selected portion
Record entire screen
Record selected portion
3. Taking a photo
To take a screen grab, simply click your mouse pad. You can adjust the size of the screen grab by clicking on capture selected portion before taking the photo.
4. To take a screen recording
Simply hit the record button. Your laptop will automatically start recording your screen.
5. To stop recording
Press the stop button on the info bar at the top of your screen.
The screen grabs and recordings will appear on your desktop after you’re done.
Over the past year, COVID19 has forced us to get creative when recording at home. Without recording booths and sound-proofed walls, the task can feel daunting–especially for someone just starting out.
Do not fear!
Here are three easy setups that can help you get quality audio recordings right from your bedroom.
Setup 1: The Ol’ Comforter
What you’ll need:
A comforter (or blanket) big enough to cover you and your mic.
This is probably the easiest setup for at-home recording. All you need is a comforter and a little patience and you’re good to go.
Step 1: Prepare to record. Whether this means connecting your mic to your laptop or simply plugging your headphones into your phone, make sure you’re ready to go.
Step 2: Throw the comforter over you and the mic. Make sure there’s enough room for you to breathe and your mic is in a good position to record. Sometimes I will prop the comforter up on pillows around me to help create space underneath.
Step 3: Record!
It can take some adjusting and a few tries to perfect but a blanket fort can create a great barrier between you and outside sound. The result is crisp, interruption-free audio.
Setup 2: The Sound Cave
What you’ll need:
A comforter or large blanket
An ironing board or a desk and chair
A bed (optional)
If you want more room to move around or have materials you’d like to have while inside your at-home recording booth (a snack or script, perhaps), the sound cave will be right for you.
Much like is smaller cousin, the comforter booth, the sound cave relies on a blanket to buffer sound. However, the sound cave gives you more room to work. Bonus: your head doesn’t need to be used to prop it up!
Toss your comforter over your ironing board and sneak under it for a hassle-free recording space with a little more elbow room. For addition wiggle room, drape one side of your blanket over your ironing board and the other end over a bed or desk!
@NPR pillow fort hotel room filing center. Charleston WV. 1 ironing board. 1 heavy blanket. 1 bed sheet. 8 pillows. 2 beds. #NPRLifepic.twitter.com/vLs12EY1qt
Check out this spiffy set up by Howard Bernes, retired NPR Investigations reporter. Peep the ironing board in the back!
Setup 3: The Closet
This final setup is extremely simple and takes seconds to complete!
Step 1: Sit down in your closet and close the door.
Step 2: Record.
Yep. That’s it. Your closet can be an ideal space to record because it has built in buffering from the clothes hanging above you. The material will help absorb sound just like a blanket would and closing the closet door will provide extra sound-blocking.
If you have a light in your closet (lucky you), go ahead and turn it on so you’re not sitting in the dark. If you don’t have a light in your closet (no worries), let the light from your laptop screen illuminate your smiling face and enjoy your new recording booth!
This set up is possible even with a tiny closet like mine!
Check out Comm Lab Agent Katie Cole’s advanced set up! She pinned her old pillow push onto the walls and put a desk in her closet! Go Katie!
Best of luck with your at-home recording booths! Be sure to tag @commlabsu in any of your setup photos, we love to see it!
LinkedIn Learning/Lynda is a site that offers video courses taught by experts about business skills, software skills, and for what you are probably here for… creative skills!
As Simmons students, we have access to the site which is a great resource for learning and freshening up on skills. There are courses on Adobe programs, specific skills and techniques, networking, productivity, industry standards, the list goes on.
In order to access the site, head over to lynda.com (LinkedIn Learning) and follow the “sign-in” link. From there, choose the option “sign in with your organization portal” using your Simmons login and password.
Voila!
The full courses can be rather long, but they are broken up into digestible sections that are a few minutes long.
Learn how to access unique typographic details such as ligatures, small caps, calligraphic swashes, fractions, and Oldstyle numerals. Note that not all typefaces come with these features.